Council Meetings are held the 2nd and 4th Tuesdays of each month in Council Chambers at the West Kelowna Municipal Hall at 2760 Cameron Road. Committee of the Whole and Special Council Meetings are scheduled on an as required basis. Council meetings are open to the public.
All delegations requesting permission to appear before Council or Committee of the Whole shall submit a written request to address the members of Council, including a written brief outlining their intended presentation. The provision of a written brief prior to the Tuesday meetings enables staff to provide Council with a copy of the intended presentation prior to the meeting in order to obtain any necessary background to properly consider the presentation.
Any request to appear before Council shall be received, in writing, prior to 1:00 p.m. on the Wednesday preceding the meeting in order to be placed as a new matter on the Council Agenda. The number of delegations on any agenda will be limited to four.
A request to appear before Council pertaining to an item already on the agenda shall be received up to Tuesday at 9:30 a.m. prior to the meeting.
All delegations shall be afforded five minutes to make their presentations and shall be restricted to the topic as indicated on their written submission.
Where a delegation has addressed Council on a particular issue, if a subsequent request is received from the same delegation to address Council on the same issue, and no new significant information is being provided, the City Clerk will be granted the authority to not place the item on the Agenda, but will circulate the request under separate cover as an item of general information.
Delegations concerning a bylaw where a Public Hearing has been held will not be permitted.
If you are on the Agenda to appear as a delegation at a Council meeting, please advise the City Clerk prior to the start of the meeting that you are in attendance, and you will be called upon when it is time to make your presentation to Council.
Note: This policy is based on the Delegation section of the District of West Kelowna Council Procedure Bylaw No. 0150.